E-Khata Application Pending in Bangalore: The Five-Day Limit and What Resale Buyers Should Do

A resale purchase in Bangalore often waits on one record: the seller's final e-khata. This guide explains the five-working-day limit the Greater Bengaluru Authority (GBA) set for e-khata applications in March 2026. It also covers what a buyer and seller should do when an application is pending, and why an approved record still needs a careful reading.

Why a Pending E-Khata Holds Up a Sale

A sale deed for a property within the city corporation limits is registered only when a final e-khata exists for it. The registration system reads the property details from that record, so a paper khata or a draft e-khata does not carry the deal through. The rule applies across the city corporations of Bangalore, for flats, houses and sites alike.

The delay affects more than the registration date. A home loan is disbursed at registration, so the bank's sanction validity, the seller's own loan closure and the agreed price all depend on the same record. A buyer who knows the timelines can plan the sale agreement around them.

The Five-Working-Day Limit and Auto-Approval

In March 2026 the GBA said that a final e-khata application not processed within five working days would be approved by the system itself. The step followed complaints from owners that files were being held by revenue officials with no reason given. The GBA's Special Commissioner for revenue said at the time that nearly 99% of applications were being processed within four to five working days.

The limit builds on earlier changes to the same workflow. Applications are allotted to revenue officers at random, and the whole process runs online with no office visit. In January 2026 the GBA reported over 9 lakh applications received, with more than 99% disposed and most of them cleared in about two days.

What the limit covers

The announcement speaks of final e-khata applications, where an owner confirms a record that is already in the digitised register. Applications that need a mutation or a correction follow a longer path, and the GBA indicated 10 to 15 days for those in January 2026. A file that an officer has returned with a query is waiting on the applicant, so the owner should answer the query first.

How to Track an Application

Every e-khata application carries a reference number, and the property carries an ePID. The owner can check the status online on the e-Aasthi system with either of them. A buyer should ask the seller for both numbers and look at the status directly, with the seller present, in place of relying on a screenshot.

Three details are worth noting on the first check:

• The date the application was submitted, since the five working days run from it
• The exact status shown, such as pending, returned with a query, or approved
• The type of application, since a transfer or a correction takes longer than a plain final e-khata

Steps When the Application Is Pending Beyond Five Working Days

A delay beyond the limit calls for a written trail more than repeated visits. The steps below keep the matter with the right office and give both parties a record of the dates.

1. Count the working days from the submission date, leaving out Sundays and public holidays
2. Check the status again, and look for a query from the officer that still needs a reply
3. Raise a complaint on the GBA's online e-khata helpdesk, quoting the reference number and the submission date
4. Follow up with the revenue office of the city corporation that covers the ward if the complaint brings no change
5. Keep the complaint number and every acknowledgement with the sale papers
6. Download the final e-khata once it is issued and read it against the deed before fixing the registration date

The GBA has warned owners against paying agents for this work, since the process is online and automatic. A seller who is offered a faster result for cash should use the helpdesk route.

An Approved Record Still Needs Checking

A time limit shortens the wait, but it does not review the data. A record approved by the system carries whatever details the application and the old register held. An error in the name or the area can therefore pass into the final e-khata.

The buyer should compare the final e-khata with the seller's sale deed and the encumbrance certificate. These are the points to match:

• The owner's name and its spelling, including all co-owners
• The site dimensions and the built-up area
• The property address, the ward and the ePID
• The register the property belongs to, A or B
• The property tax application number and the latest tax receipt

A mismatch is easier to correct before registration, while the seller is still the applicant. After the sale, the correction becomes the buyer's task and can delay the khata transfer. An e-khata is also a tax record, so the title check by a lawyer remains a separate step.

Building the E-Khata Into the Sale Agreement

The safest time to raise the e-khata is before the token amount is paid. A seller who already holds a final e-khata in the correct name can show it on the same day. Where the application is still pending, the agreement can carry that fact and its consequences.

These clauses are commonly used for the purpose:

• The seller will obtain the final e-khata in the seller's name before the registration date
• The registration date moves by the same number of days if the e-khata is delayed
• The balance payment and the loan disbursement follow the e-khata, with no further advance before it
• The buyer may withdraw with a full refund of the advance if the record is not issued by a stated date

The loan side needs the same attention. A sanction letter is valid for a limited period, so the buyer should tell the bank about a pending e-khata early. The EMI calculator helps to rework the figures if a delay pushes the loan to a later rate.

Properties Outside the City Corporations

The five-working-day limit applies to the e-Aasthi system of the GBA's city corporations. A property in a gram panchayat has an e-Swathu record (Form 9 and Form 11A), and agricultural land has an RTC. Those records come from other offices with their own timelines, so the limit does not carry over to them.

A buyer who is unsure which office covers a property should settle that first. Our team is glad to help with the record check on any listed home, and the contact page has the details.